Higher Education Permit Amendment Checklist

This is a guideline of the sample documents required when applying for this e-Service. Please login to the e-services for a full list of documentation.

Change of Academic President

The original Academic Authorization

Registration of Programme

International Quality Assurance

Original Educational Services Permit

Local Quality Assurance

Copy of letter from the Commission for Academic Accreditation, (CAA) confirming that the programme has been awarded initial accreditation status.
Original Educational Services Permit

De-registration of Programme

International Quality Assurance

Phase 1

A letter to KHDA explaining HEP’s reasons for removing the programme and proposed action plan for current students and staff
Proposed draft communication to the students
A letter confirming from the home campus that this programme will no longer be offered in Dubai

Phase 2

KHDA Undertaking
Original Educational Services Permit

Local Quality Assurance

Phase 1

A letter to KHDA explaining HEP’s reasons for removing the programme and proposed action plan for current students and staff
Proposed draft communication to the students
A letter of approval from the Commission for Academic Accreditation, (CAA) when the programme has been accredited by the CAA

Phase 2

KHDA Undertaking
Original Educational Services Permit

Expansion of Premises

International Quality Assurance

Phase 1

If the HEP is accredited by the Commission for Academic Accreditation, (CAA), a letter from the CAA approving the expansion of the building
If the Higher Education Provider (HEP) is a branch campus, a letter from the home campus confirming that the provision of space is in line with guidelines of the accrediting body of the home campus

Phase 2

Copy of the amended and valid lease agreement
Original copy of the Educational Services Permit- (only applicable when the printed details on the Educational Services Permit have changed)
Any other documentation that has been amended and has previously been submitted to KHDA, (for example the Board Resolution, etc)
If applicable, true copy of the Completion Certificate
If applicable, a copy of the Certificate of Fitness from governing body for health care, (if the university has an in-house medical clinic)

Local Quality Assurance

Phase 1

If the HEP is accredited by the Commission for Academic Accreditation, (CAA), a letter from the CAA approving the expansion of the building
If the Higher Education Provider (HEP) is a branch campus, a letter from the home campus confirming that the provision of space is in line with guidelines of the accrediting body of the home campus

Phase 2

Copy of the amended and valid lease agreement
Copy of the Educational Services Permit
Any other documentation that has been amended and has previously been submitted to KHDA, (for example the Board Resolution, etc)
If applicable, true copy of the Completion Certificate
If applicable, a copy of the Certificate of Fitness from governing body for health care, (if the university has an in-house medical clinic)

Change Provider Name

International Quality Assurance

Phase 1

A true copy of the Senate or Board Resolution from the home academic institution confirming the change in name. This document should be legalized and notarized
Recognition/acknowledgement from the home accreditation agency of the proposed amendment
Confirmation that the name of the home academic institution reflects the new name of the branch academic institution or a clearly related sub-brand

Phase 2

A completed KHDA Undertaking. Template is provided
A Certificate of Authorization. Template is provided
A copy of the amended Commercial Licence
The original Academic Authorization

Local Quality Assurance

A letter from the Commission for Academic Accreditation (CAA) approving the change of name
A completed KHDA Undertaking
A Certificate of Authorization
A copy of the amended Commercial Licence
An amended Board Resolution reflecting the new name of the academic institution. This document should be legalized and notarized
The original Academic Authorization

Relocation of Premises

International Quality Assurance

Phase 1

A letter from the home campus to explain what measures have been taken to ensure that the relocation will not affect the quality of learning outcomes and confirming that the provision of space is in line with guidelines of the accrediting body of the home campus
A completed KHDA Undertaking
If the HEP is accredited by the CAA, a letter from the CAA approving the relocation in building space
A letter from the Free Zone confirming that the HEP has been allocated space to relocate, the category under which the HEP will be issued a Commercial Licence and what activities are permitted under the category of Commercial Licence

Phase 2

Copy of the amended lease agreement
Copy of the new Commercial Licence
The original Educational Services Permit
Any other documentation that has been amended and has previously been submitted to KHDA, (for example the Board Resolution, etc)
If applicable, true copy of the Completion Certificate
If applicable, true copy of the Certificate of Fitness from the governing body for health care (if the university has an in-house medical clinic)

Local Quality Assurance

Phase 1

A completed KHDA Undertaking
A letter from the Commission for Academic Accreditation (CAA), approving the relocation in building space
A letter from the Free Zone confirming that the HEP has been allocated space to relocate, the category under which the HEP will be issued a Commercial Licence and what activities are permitted under the category of Commercial Licence

Phase 2

Copy of the amended lease agreement
Copy of the new Commercial Licence
The original Educational Services Permit
Any other documentation that has been amended and has previously been submitted to KHDA, (for example the Board Resolution, etc)
If applicable, true copy of the Completion Certificate
If applicable, true copy of the Certificate of Fitness from the governing body for health care (if the university has an in-house medical clinic)

Change Shareholder